A zombie reader tracked down the RFP that was initially issued in December of 2005 which led to a company being hired to find sponsorships for Carnival. I just read through it and it some blips appeared on my Zombie radar. Here is the RFP:
And here are the blips:
1. This RFP was initially issued to find and provide sponsorships for Carnival and create PSA's to subsequently promote Carnival. There was no mention of a full scale TV production in this RFP. Not a big deal...as the contract was issued with an extension clause for up to five years and the agency granted the contract was expected to advise the city on how to promote Carnival and get sponsorships. So once the company was contracted, they could have "advised" the city to launch the television extravaganza in order to increase the likelihood of getting sponsorships. Ok....I'll buy that. But...it's curious that the contract extension was issued for 5 years....the exact length of Nagin's second second term, were he to be re-elected. I'm curious if contracts are usually put out for that length of time?
2. These were the factors and ascribed "weight" each factor held in making the decision:
(40 %) Specialized experience and technical competence;
(25 %) Performance history, including, without limitation, competency, responsiveness, cost
control, work quality and the ability to meet schedules and deadlines;
(5%) Maintenance of an office, residence or domicile in Orleans Parish;
(10%) Willingness to promote full and equal business opportunities in accordance with the
City’s Disadvantage Business Enterprise Program; and
Aside from the tilted 65% in the first two items, and I'm not sure how they are evaluating the second one considering they'd never worked with the company before this RFP.....there is a 20% cost factor. So that means the city is paying them from city funds to perform their services? It's not a completely commission based contract? Whazzup wit dat G? How much are we paying for this and from what budget is the money originating?
3. #8 Point of Contact....the subject line to Collins should be titled: subject line: Risk Management Proposal Question/Response.
Risk management? This may not be anything, but I associate the term risk management with insurance policies...are we funding this through an insurance settlement? Maybe a loss of business claim the city had or something of that nature? Or an emergency federal or state grant? I'm probably way off there, so someone help me out. I'm just curious why the header was to be titled risk management. The term actually appears in the lead paragraph as well. The first sentence defines the needed services as advertising and sponsorship acquistion services:
The City of New Orleans desires to engage an experienced firm or
company to render advertising and sponsorship acquisition services for the purposes of identifying
corporate sponsors for Mardi Gras 2006.
Then the final sentence says:
As provided below, and incident to City Charter Section 6-308(5), Executive Order CRN-05-1
including Written Exception to Executive Order CRN 05-01 and C. Ray Nagin “Protocols for
Procurement and Requesting State or Federal Emergency Assistance” as applicable, the City
requests proposals from experienced firms in risk management to provide the needed services.
That's just confusing to me...can anyone explain that?
4. This thing was issued on December 7th....the deadline for submission was December 15th. 8 days to put a proposal together. I'll buy the fact that we were (and still are) in desperate times....and Carnival was upon us. But 8 days isn't a lot of time...is that a normal amount of time for an average RFP?
5. The inital contract was for one year....with the option for extension:
This agreement may be extended at the option of the City, provided that funds are
allocated by the Council of the City of New Orleans and the extension of the agreement facilitates the
continuity of services provided herein.
So does Council of the City of New Orleans mean THE City Council? Did they vote to extend this contract?
And overall, I also found out in this process that Collins now has a new position in the administration...one which was just created out of thin air...Director of Tourism. Stephanie Dupuy has now moved into the Director of Arts and Entertainment position. So the mayor just created a new 50k+ (guessing on that, I'm sure it's more) position to promote Tourism when we already have two entities in the city (CVB and NOTMC) whose job it is to do just that? What qualified Collins for that position? Does he have any experience in marketing or tourism promotion? Did we just effectively add 50k+ to the city's expenses by creating a position we most likely don't need?
Why not appoint a Director of Street Light Repairs?